Your data room is a unique due diligence tool that provides organisation, structure and ease of use to simplify and speed up the process. In M&As and tenders, capital raisings, as well in other corporate events, numerous documents have to be viewed to help make an informed decision. Combing through all of these documents can be a lengthy process and prone to error.

There are plenty of key features that can help to make the review process more efficient. One of the most crucial is a dependable Q&A tool that lets you add comments as well as questions and answers to all documents within the data room in real-time. Another option is a variety of security options like fence view, screen lock and encryption. These can be used to block unauthorized access and reduce the risk of cyberattacks or breaches that could occur once sensitive data leaves your firewall.

Granular permission settings are an additional important feature. They can be applied to roles, folders and documents. It is possible to limit access to or download of spreadsheets only to certain users, and let them note notes.

If you require more advanced features, choose a provider www.yourdataroom.org/virtual-data-room-pricing/ that can provide you with custom security controls. iDeals for instance, allows you to apply a custom watermark to documents, and also configure multiple permissions, including ‘view-only’ modes, fence views, screenshot blocking, and remote wipe, and up to eight levels of document access control. It also supports multiple languages and has redaction built-in.