Your data room is a unique due diligence tool that provides organisation, structure and ease of use to simplify and speed up the process. When it comes to M&A, tenders, capital raising and other corporate occasions, there are numerous documents that need to be reviewed before a final decision can be made. The process of combining all the information can be time-consuming and is prone to errors.

There are a variety of options that can improve the process of reviewing efficient. One of the most beneficial features is a comprehensive Q&A feature that lets you add comments, questions, and answers in real-time to all documents within a data room. Other security features include fence view security, screen locking and encryption. These can help prevent unauthorized access and reduce the risk of cyberattacks or security breaches that may occur after sensitive files leave your firewall.

Granular permission settings are an additional important feature. They can be applied to folders, roles and documents. It is possible to limit the downloading or viewing of spreadsheets only to certain users, and let them make notes.

If you require more advanced features, search for a service that provides customisable security controls. iDeals, for example, allows users to add a custom watermark on documents and to set multiple permissions including ‘view only modes, fence views, screenshot blocking, and remote wipe, in addition to up to eight levels document access control. It also supports multiple languages and comes with redaction built-in.

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